If raising capital, it keeps current and potential investors in the loop with your messaging and the status of your round. Whether you opt to communicate via email or a printed letter, learning and understanding good “cc” etiquette is essential. The writing style seen in a memo is succinct and professional.
Specific requests
Effective memos are essential for successful internal communication in any organization. This is particularly crucial for startups, where well-crafted memos can present strategic visions, business strategies, and investment rationale to potential investors. If you’re sending email correspondence, you can cc other recipients using your email program. It’s a matter of common courtesy to let the recipient know about this by including the names of the people who’ll receive copies. Decide on a pattern of organization that best suits your purpose. A deductive style of writing a memo presents ideas in decreasing order of importance and assumes the reader is acquainted with the topic.
You do not want to be pretentious or too formal if you are talking to your colleagues. Ostentatious language, jargon, or complicated syntax will make you sound stuffy and pompous. Instead, write short sentences in the active voice to maintain a cordial, straightforward, and conversational style. Generally, your tone should be neutral or positive, but there are cases where memos are used for complaints or reprimands. You never know who will ultimately read the memo, so be aware of the effect of your words.
- A memo written in an inductive fashion presents ideas in increasing order of importance.
- In the enclosure section, you’ll designate the number of enclosures and the respective names.
- After the word enclosure, type (1) to indicate the number of additional documents following your formal typed letter.
- Reading memo examples can help you get a better idea of how to craft your own.
How to CC a Business Letter to Multiple Parties
A combination of enclosure and CC typically design a formal letter that carries a business message and relevant documentation to your reader. For venture capital investors, investment memos play a crucial role as supporting documents in their investment decision-making process. These guiding memos assist them in evaluating whether the investment opportunities presented are worth pursuing or not.
Psychological Barriers in Communication
Much like enclosures indicate documents that are being sent with a formal letter, you might want to send it to multiple people at the same time. With a formal typed letter, this is possible by including a carbon copy notation at the end of your message. After your enclosure section, type the notation CC followed by a colon. Next, include the name of the person you’re sending the letter to. Then, indicate the number and the name of the document you’re sending with your letter. Avoid overwhelming your reader with too many enclosures unless it’s necessary.
A compelling narrative, backed by clear information and strong supporting materials, increases the likelihood of fundraising success. Investment memos can be a great tool for building relationships with potential investors. By clearly articulating why someone should invest in your startup, investors can build conviction and make decisions more quickly. If a company provides false information in an investment memo that leads to an investment, the investor has strong grounds for litigation. Investors often receive many investment memos, allowing them to compare companies and make better investment decisions. They often use financial ratios to make these comparisons across companies.
They may solicit more information or request that someone take action. They may be written to persuade someone to support an initiative or change a policy. The cc function is located just below your email provider’s to field. Some email providers, like Gmail, hide the cc and bcc fields.
That’s why you should always have the knowledge or consent of the primary recipient before you add someone new to the cc list. A recent example is Airbase, a company that raised $60M in 10 days using an investment memo. This demonstrates the power of a well-crafted investment memo in attracting substantial investment in a short period. If you are emailing a memo, fill the email address of the person you wish to cc in the cc box available on most email templates. If your email template does not have a cc box, place “cc” and the person’s name at the bottom of the email. Be sure to include the person in the “to” box so she will receive the email.
It is polite to let a recipient know that the letter they’re receiving will be made available to a number of persons. In some offices, you may be responsible for distributing meeting minutes, meeting agendas, or other general communications materials. If you don’t already use an office messaging platform or document-sharing system, you can send these to your coworkers by cc’ing them on an email where these documents are attached. When you cc someone, you do not need to address them in the email greeting. Start cc on a memo the email by addressing only those included in the “to” field. Raising funds for an early-stage startup involves a creative aspect, as founders must effectively convey their startup’s story to potential investors.